Agenda and draft minutes
Venue: Qe Room, Scaitcliffe House, Ormerod Street, Accrington
Contact: Democratic Services Democratic Services (01254) 380109
Apologies for absence, Substitutions, Declarations of Interest and Dispensations
Apologies for absence were submitted from Councillors Terry Hurn and Paddy Short.
Councillors Tony Dobson and Stewart Eaves acted as substitute representatives for Councillors Hurn and Short.
There were no reported declarations of interest or dispensations.
To submit the Minutes of the meeting of the Resources Overview and Scrutiny
Committee held on the 30th July 2019 for approval as a correct record.
Recommended - That the Minutes be received and approved as a correct
The Minutes of the Resources Overview and Scrutiny Committee held on the 30th July 2019 were submitted for approval as a correct record.
Resolved - That the Minutes be received and approved as a correct
To inform the Committee of progress made against actions in the People Strategy.
To introduce a new People Strategy to cover 2019-2021.
To present the Annual Workforce Report (Appendix 3)
The Head of Policy and Organisational Development, Kirsten Burnett informed the Committee of progress made against actions in the People Strategy. She also introduced a new People Strategy to cover 2019-2021 and presented the Annual Workforce Report, attached to the agenda as Appendix 3.
The committee were provided with details in the report on apprenticeships, workforce performance indicators, the employee survey and recruitment & retention difficulties.
Attached to the agenda in appendix 1 was the people strategy containing a number of actions and targets along with the workforce report as of the 31st March 2019.
A number of advanced questions had been submitted:-
The Head of Policy and OD answered the questions raised in detail and was thanked by the Chair for attending the meeting.
Resolved - That progress and proposed actions were noted and any
suggestions for additional actions would be given to the Head of Policy and OD.
To allow the Committee to review its recommendation to grant a one off payment of £30,000 to Hyndburn Arts Ltd based on additional information received from the company.
The Overview and Scrutiny Officer submitted a report to allow the Committee to review its recommendation to grant a one off payment of £30,000 to Hyndburn Arts Ltd based on additional information received from the company.
At its meeting on 30th July 2019, the Resources Overview and Scrutiny Committee
considered the item “Requests for Support for the Operational Management of Council Buildings”.
One of the requests considered and approved at the July meeting was from Hyndburn Arts Ltd. This particular request was for £30,000 to cover the operational management of Oswaldtwistle Civic Theatre and Arts Centre.
Since this meeting, the Chair of the Committee had received additional information from Hyndburn Arts Ltd and chose to bring the item back to Scrutiny for further discussion.
Updated information was presented at the meeting by Gayle Knight and Bill Highton, Chair of Hyndburn Arts Limited.
Exclusion of the Public
Resolved – That, in accordance with Section 100A(4) Local Government Act 1972, the public be excluded from the meeting at this point, when it was likely, in view of the nature of the proceedings that there would otherwise be disclosure of exempt information within the Paragraph at Schedule 12A of the Act specified at this item.
Exempt Information under the Local Government Act 1972, Schedule 12A, Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)
No advanced questions were submitted but a number of questions were asked in the private part of the meeting specific to the business dealings of the Trust.
With the meeting being reopened to the public and press after discussion of commercially sensitive information, the Chair thanked representatives from Hyndburn Arts Limited for attending the meeting and providing information. The Committee had considered the information submitted and made recommendations to Cabinet accordingly.
Resolved - That Cabinet be requested to note the following resolutions of the Committee:-
(1) That Cabinet grant £30,000 of funding to Hyndburn Arts Ltd over 3 instalments, subject to the following conditions:-
(a) Tranche 1: £10,000 to be released immediately.
(b) Tranche 2: £10,000 to be released subject to the following (expected to be on, or after 31st October 2019):-
(c) A documented plan to be submitted to the next Overview and Scrutiny meeting undertaking a review of the board of directors including a skills audit to identify any skills gap on the board as well a strategy to attract new board members to offer advice and guidance in addressing any shortfall identified in the Skills Audit, and:-
(d) With assistance from Finance Officers at Hyndburn BC, revamp and overhaul the finance report that is submitted to the board to include commentary as well as submission in a timely manner. This report on a bimonthly basis will be submitted to O&S with a review by the finance officer to state it agrees to underlying records, and:-
(e) To have a set schedule of monthly board meetings arranged to March 2020, ... view the full minutes text for item 105.