Agenda and draft minutes
Venue: Scaitcliffe House, Ormerod Street, Accrington
Contact: Michael Cunliffe- Policy and Overview & Scrutiny Officer
Apologies for absence, Substitutions, Declarations of Interest and Dispensations
Apologies for absence were submitted on behalf of Councillor Andrew Clegg and Co-Optee Ian Ormerod.
Councillor Dave Parkins acted as substitute representative for Councillor Clegg.
The Chair reported that the Labour Members of the Committee had a personal interest in item 4 – Hyndburn Arts Trust, due to Gayle Knight being a member of the Labour Party.
To submit the minutes of the meeting of the Resources Overview and Scrutiny Committee held on the 31st October 2019 for approval as a correct record.
Recommended - That the minutes be received and approved as a
The Minutes of the Resources Overview and Scrutiny Committee held on the 31st October 2019 were submitted for approval as a correct record.
Resolved - That the Minutes be received and approved as a correct record.
To inform Resources Overview and Scrutiny Committee on the powers and action taken by the Council in relation to fly tipping, littering and graffiti across the Borough.
The report focuses on enforcement taken by the Council in relation to fly tipping, littering and graffiti, and adds context and builds on a previous report to the Committee in November 2018 on the same matter, which is attached for reference and information at Appendix A.
Recommended - The Committee notes and considers the report and
The Interim Environmental Protection Manager submitted a report to inform the Resources Overview and Scrutiny Committee on the powers and action taken by the Council in relation to fly tipping, littering and graffiti across the Borough. The report focused on enforcement taken by the Council and built on a previous report to the Committee in November 2018 on the same matter, attached for reference and information to the report as Appendix A.
The Head of Regeneration and Housing reported that the Interim Environmental Protection Manager dealt with fly tipping but that his temporary appointment would finish in February. He explained that Members had received a report in advance of the meeting and provided responses to their advance questions. These related to:
· What is the timescale from reporting to taking action to remove fly-tipping?
· Could Kingdom Services to take a more proactive role to tackle graffiti and target those responsible whilst promoting their work?
· Who makes the decision about whether premises are inhabited or not?
· Is there a separate policy for dirty communal back yards and how is this enforced?
· Reference to Section 4 of the report and a request of when there was mice infestation.
· A request for a precise description of a lorry load.
· The number of graffiti notices issued and to which locations.
The Head of Regeneration and the Interim Environmental Protection Manager provided responses to the above advanced questions as follows:
- There was an initial five working days to investigate cases of fly tipping with 7 days to follow up in writing and then serve Notices if required. He pointed out that if the case then went to Court it would be expected that the Council provided a reasonable amount of time to carry out requests made by the Council. However, he gave details of the difficulties of using legal action to force owners to take action and that they would often reoffend soon after and the process would have to start again.
Members suggested that the Council provided a revenue service to clean up sites affected by fly tipping and requested that the Head of Regeneration and Housing explored the feasibility of this.
- The number of cases of graffiti did not warrant the provision of a contract to Kingdom Services and that this issue required a more reactive than preventive approach.
- Members were informed that the Council had many different ways of determining whether premises and land were occupied or not although finding the owner could be difficult. Members requested that the Head of Regeneration and Housing circulated figures showing the number of empty properties in Hyndburn broken down into wards.
- To share communal back yards could be a complex matter and could be controversial in dealing with issues that involved them.
- All mice types would be investigated and regarded as an infestation.
- There was no legal definition of ‘lorry load’ but large fly tipping incidents were dealt with by the Environment Agency.
- There had been 56 graffiti notices ... view the full minutes text for item 201.
To allow the committee to review its conditions to grant a payment of £30,000 to Hyndburn Arts Ltd based over three financial instalments.
Recommended - That Cabinet be requested to grant the final £10,000 (Tranche 3) to be released subject to the resolutions of the Committee being met which were originally set at the 5th September 2019 meeting of the Resources Overview & Scrutiny Committee. Tranche 2 was authorised after the 31st October 2019 meeting and Tranche 3 involved the following conditions:-
(a) To have met all the conditions set out in Tranche 2 and submit evidence of this to O&S over a 3 month period to highlight the changes, and:-
(b) To provide the forecast 2020/21 using the new format from the financial review.
The Labour Members of the Committee declared personal interests in Hyndburn Arts Trust due to Gayle Knight being a Member of the Labour Party.
The Chair thanked Gayle Knight for attending the Committee and informed the Members that consideration should be given to the release of the final £10,000 of a £30,000 contribution to Hyndburn Arts Trust.
Gayle Knight gave details of profits made from the Pantomimes held at the Civic Arts Centre and other funding raising events such as one planned for Rhyddings Park and those held within the Theatre. She reported that the key priority this year was to improve efforts to fund raise and to work with Community Groups in doing this. She also referred to the types of funding applied for and changes the Hyndburn Arts Trust had made to improve financial matters. This included changes to her salary, the employment of others and the addition of Board Members who had financial experience. Members were informed that the accounts were due to be signed off at the Board Meeting that evening.
Resolved - That the Committee recommend that Cabinet release the final grant funding of £10,000 to the Civic Arts Centre on the condition that the improvements relating to improving finances, had been completed.