Agenda and minutes
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Apologies for absence, Substitutions, Declarations of Interest and Dispensations
Apologies were submitted by Councillor Jean Battle.
There were no substitutions or declarations of interest and dispensations.
To receive the Minutes of the meeting of the Communities and Wellbeing Overview and Scrutiny Committee held on Thursday 22nd March 2018 for approval as a correct record.
Resolved - That the Minutes be received and approved as a correct record.
To appoint Co-opted Members on to the Communities and Wellbeing Overview and Scrutiny Committee and the Resources Overview and Scrutiny Committee.
The Councils Constitution, Overview and Scrutiny Procedure Rule C2 states:
Each overview and scrutiny committee may appoint up to three members of the public, who the committee deems to have relevant experience of topics related to that scrutiny committee, as non-voting co-optees.
(i) Applications may be invited to fill a vacancy for a co-opted member at the Overview and Scrutiny Committee; applications may also be received directly from members of the public.
(ii) The application will be considered first at the relevant Overview and Scrutiny Committee. The Committee will consider the knowledge and experience of the applicant relevant to the terms of reference or work programme of the Committee.
(iii) The intention is that such co-optees will be non-political.
(iv) If the majority of the Overview and Scrutiny members support the appointment of the applicant, the proposed appointment will be presented to Council for approval.
Ian Ormerod is a former Councillor who has been co-opted to this Committee since the Council introduced co-optees to Scrutiny in 2011. Paul Barton is a former Councillor who was co-opted on to this Committee in 2016.
One new nomination has come forward this year. This is for the appointment of Bernard Dawson. Bernard was made a Freeman of the Borough this year due to his services to local government and has extensive experience sitting on many committees during his time as a Councillor.
Should the nominations be accepted, there will remain two vacant Co-optee positions on the Communities and Wellbeing Overview and Scrutiny Committee. Any nominations received for this vacant position will be considered at the next available meeting of the Committee.
Resolved - The Committee recommends the appointment of Ian Ormerod and Paul Barton to the Resources Overview and Scrutiny Committee; and the appointment of Bernard Dawson to the Resources Overview and Scrutiny Committee and the Communities and Wellbeing Overview and Scrutiny Committee as Co-optees. Recommendations will be submitted to the next meeting of Council.
To approve the Overview and Scrutiny Work Programmes for 2018/19, to be submitted to the next meeting of Cabinet.
The Chair of the Committee, Councillor Noordad Aziz presented the report, which outlined the proposed Work Programmes for the Overview and Scrutiny Committees. Questions were asked on how the work programme was formed and if/how amendments could be made.
The Overview and Scrutiny Officer explained the draft work programme was produced initially by contact with all Councillors and Service Heads, who were asked for suggestions. These were then discussed at an informal meeting of the Chairs and Vice Chairs, and then with Cabinet Members. This process is outlined in the Council’s Constitution.
The Overview and Scrutiny Officer also confirmed that the programme can be altered or added to at any time, and there are several ways of doing this, which he will share via email with all Committee members.
The Overview and Scrutiny Officer explained the rules around the establishment of a Task and Finish Group for Scrutiny, with regards to the Green item scheduled for September. Members also suggested the possibility of a Task and Finish group to review the work of local charities. The Overview and Scrutiny Officer explained the Constitution only allows for each committee to establish one task and finish group at any one time. The Committee agreed to discuss this at a later date.
Resolved - That the Committee approve their 2018/19 Overview and Scrutiny Work Programmes for submission to the next meeting of Cabinet.