Agenda and minutes
Venue: Council Chamber, Town Hall, Accrington
Contact: Democratic Services Democratic Services (01254) 380116/380109/380184
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Apologies for absence Minutes: Apologies for absence were submitted on behalf of Councillors Dominik Allen, Andrew Clegg, Jodie Clements, Paul Cox, Susan Hayes and Abdul Khan.
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Declarations of Interest and Dispensations Minutes: Councillor Joyce Plummer declared a disclosable pecuniary interest in Agenda Item 9 - Deputy Mayor’s Allowance, in view of her current role as Deputy Mayor.
Councillor Melissa Fisher declared a personal interest in Agenda Item 13(2) – Motion to Review the Plans for a Swimming Pool at Wilson’s, in the light of her appointment as a non-voting member of Hyndburn Leisure’s Board.
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Announcements a) Mayor b) Leader of the Council c) Chief Executive Minutes: The Mayor made the following announcements:
1) Engagements
The Mayor reported that he had attended numerous engagements since the last meeting. Some of the highlights included the following:
The Mayor then gave permission for the following persons to speak on the topics indicated:
2) Conflict in Israel/Gaza
Councillor Sajid Mahmood
Councillor Sajid Mahmood commented that all had seen the terrible scenes that had been unfolding in Gaza over the last few days. He called upon all those involved in creating this to cease fighting and return to the negotiating table. As the true victims were the hundreds of thousands of innocent people trapped within the area. Those people included the infirm, children, pregnant women and the elderly. He called for everyone to stand together to show support for those who no longer had a voice.
His view was that the residents of Gaza were not Hamas and should not be treated as such by blocking food, water and medical supplies. He did not support any acts of terror and was completely against violence as a weapon. However, he was against thousands and thousands of innocents suffering. He again called on all sides to stop those inhumane actions and pause to allow proper support to vital services that had been overwhelmed.
The complexity of the situation needed urgently addressing by negotiations and talk - never by violence.
He confirmed that these were his personal opinions on the subject, but felt that all must stand up and demand that our leaders find a solution.
In his closing remarks he asked why Labour colleagues had remained silent on the issue.
Councillor Munsif Dad BEM JP
Councillor Munsif Dad BEM JP had, in fact, also asked permission of the Mayor to speak on this subject prior to the meeting. He noted how difficult it was to resolve this matter. His views were being put on behalf of the Hyndburn Labour Party. All were deeply saddened by the loss of life in Gaza and Israel. Some 3,000 children were believed to have died and families had been displaced and the blockade was causing a crisis. He called for an immediate cease fire and the release of all hostages. Now was the time to de-escalate the conflict. He called for a cease fire and called upon Sir Keir Starmer to push for a cease fire and the release of humanitarian aid.
Councillor Dad noted that a two state solution had been talked about for a long time, but that the UK had not reacted to the lack of progress. He also spoke to affirm that the issue should not divide this country with incidents of antisemitism and islamophobia. November was Islamophobia Awareness Month (IAM), but antisemitism should equally be resisted. ... view the full minutes text for item 191. |
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Confirmation of Minutes To confirm as a correct record the minutes of the Council meeting held on 29th June 2023 (attached). Minutes: The Minutes of the Council meeting held on 29th June 2023 were provided.
Resolved - That the Minutes of the Council meeting held on 29th June 2023 be approved as a correct record.
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To deal with any questions submitted under Council Procedure Rule A2.2(vi).
· Two questions have been received (report attached). Minutes: Two questions had been received. The Mayor read aloud the questions shown below.
1) Huncoat Garden Village
To the Portfolio Holder for Housing and Regeneration (Councillor Kath Pratt) Submitted by Mr Miles Parkinson OBE
“Nationally major political parties are agreed on the need to provide 100,000s of new housing per year. In Hyndburn, we have the transformational Huncoat Garden Village development, which would be a development worth over 400 million pounds once developed, providing infrastructure, school places, environmental standards, etc and much more, on mostly the former Huncoat Power Station Site (brownfield).
Could you inform me at what stage the Council is at on this major housing provision?”
Response:
Councillor Pratt Kath thanked Mr Parkinson for his question. She also paid tribute to Mark Hoyle, Head of Regeneration and Housing, who had worked long and hard to bring the proposals to fruition. She indicated her agreement with Mr Parkinson’s observations about the impact of the development. Both main political parties nationally had made positive statements about the need for housing growth. The project would include supporting infrastructure and make use of brownfield land.
The Council was making good progress on the scheme, which would deliver around 1,800 brand new, modern, energy efficient homes in a fabulous setting. An announcement in relation to a £30m bid for funding was anticipated by the end of the month and officers were in regular contact with Homes England about the project.
The project was on track to receive planning approval for the relief road by early 2024 and public consultations would take place in December 2023 - January 2024 via 2 exhibitions and the provision of information on-line. Negotiations were on-going with and land owners in accordance with the Huncoat Garden Village Masterplan. Major housing developers were already keen to work with the Council on this project.
She acknowledged Mr Parkinson’s on-going interest in this scheme and thanked him for raising the issue today.
2) Inward Investment
To the Leader of the Council (Councillor Marlene Haworth) Submitted by Mrs Bernadette Parkinson
“Can I congratulate the Council and especially Sara Britcliffe MP on receiving the additional £20 million of funding adding to the previous £20 million with £3 million from Hyndburn & LCC and the £15 million to be spent in Hyndburn from the LCC bid, with £20 million from the collaboration with Hyndburn Leisure on the Leisure transformational agenda and now awaiting Huncoat Garden Village £30 million bid, plus a £5 million arts bid. The goal to achieve over £100 million investment is within eyesight and with a positive attitude it’s just the start.
All those involved should be thanked for their hard work over the years to be successful in these bids for the betterment of Hyndburn residents.
Could you inform me when the Town’s Board will set to work on using the additional £20 million for the benefit of Hyndburn residents?”
Response:
The Leader of the Council acknowledged that the additional funding was fantastic news. She thanked Sara Britcliffe MP for lobbing on ... view the full minutes text for item 193. |
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Appointments to Committees To consider and give effect to a request from the Conservative Group for a change to the membership of the Resources Overview and Scrutiny Committee, to replace Councillor Josh Allen with Councillor Judith Addison.
Any further requests for changes to the membership of Committees/Sub-Committees notified to the Chief Executive in advance of the meeting by the political groups, will also be considered. Minutes: Members considered a request submitted by the Leader of the Conservative Group on behalf of the group, to give effect to a change to the membership of the Resources Overview and Scrutiny Committee, to replace Councillor Josh Allen with Councillor Judith Addison.
The authority was under a duty in accordance with s.16(1) of the Local Government and Housing Act 1989 to give effect to the wishes of the political group concerned in the filling of any seats allocated to it.
Resolved - That a change to the membership of the Resources Overview and Scrutiny Committee, to replace Councillor Josh Allen with Councillor Judith Addison, be approved with immediate effect.
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Report attached. Minutes: Members considered a report on proposed changes to the Constitution, Part 3 “Responsibility for Functions” Appendix 1 relating to the terms of reference of the Special Scrutiny Committee.
Councillor Peter Britcliffe, Joint Deputy Leader of the Council and Portfolio Holder for Resources, provided a brief introduction to the report.
The Special Scrutiny Committee had been established by the Council in 2022/23 with a very specific remit, as detailed below:
In connection with the following:
o to review and scrutinise decisions made by the Cabinet falling within the Committee’s terms of reference; and o to make recommendations to the Cabinet and/or committees and/or the Council arising from the outcome of the scrutiny process; and o to consider mechanisms to encourage and enhance community participation in the development of policy options; and o to question and gather evidence from any person with their consent; and o to exercise the right to call in, for reconsideration, decisions made but not yet implemented by the Cabinet (and/or area councils where these relate to executive functions) subject to the Overview and Scrutiny Procedure Rules
Since its inception, the Committee had received reports and carried out short reviews on a number of topics relating to the above.
At its meeting on 24th July 2023, a proposal had been made by the Committee to establish a Task and Finish Scrutiny Panel to conduct a review of potential investment opportunities in other townships outside of Accrington Town Centre which could be considered by the Council for future investment plans, similar to the Accrington Town Centre Investment Plan.
The above proposal did not currently fall within the terms of reference of the Special Scrutiny Committee. Changing the Constitution was a Council decision, therefore, in order for the Special Scrutiny Committee to establish a task and finish group as described, the Council would first need to approve the proposed changes to the terms of reference.
In 2022/23, during discussions at the Special Scrutiny Committee regarding the Levelling Up bid, it had been proposed by the then Leader of the Council that the bid should be considered as just one part of the Levelling Up agenda, and that the Committee might wish to consider Scrutiny of other items which supported plans to level up the area including the Local Plan and Leisure Transformation. The Committee therefore added these items to its Scrutiny Work Programme for this year, however, formal approval to add these items to the Committee’s terms of reference would also need to be granted by Council prior to their consideration by the Committee.
Councillor Noordad Aziz, Acting Joint Deputy Leader of the Labour Group, spoke in favour of the changes. He added that he would like to see the creation of a vehicle to drive planning and investment in the outer townships. Councillor Judith Addison supported any commitment to invest in the townships and remarked that less than 50% of the Borough’s residents ... view the full minutes text for item 195. |
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Appointment of Co-optees to Overview and Scrutiny Committees Report attached. Minutes: The Mayor reminded councillors that this section of the meeting was open to the press and public and that it would not be appropriate to discuss the personal circumstances of individuals in the public domain.
Members considered a report of Councillor Peter Edwards, Chair of the Communities and Wellbeing Overview and Scrutiny Committee and Councillor Paddy Short, Chair of the Resources Overview and Scrutiny Committee, which included recommendations for co-opted members to serve on both Committees.
Councillor Paddy Short introduced the report and highlighted the individuals recommended for appointment.
The Councils Constitution, Overview and Scrutiny Procedure Rule C2 stated:
“Up to four members of the public may be appointed to each Overview and Scrutiny Committee as non-voting co-optees, if they are deemed to have relevant experience of matters falling within the remit of that Overview and Scrutiny Committee.
(i) Co-optees may be appointed following nomination by a councillor or following an application received directly from a member of the public.
(ii) Applications received directly from the public will be considered first at the relevant Overview and Scrutiny Committee. The Committee will consider the knowledge and experience of the applicant relevant to the terms of reference or work programme of the Committee. If the majority of the Overview and Scrutiny members support the appointment of the applicant, the proposed appointment will be presented to Council for approval.
(iii) Nominations received from councillors will be presented to the Council for approval, if supported by the Chair of the relevant Overview and Scrutiny Committee. In reaching a decision, the Council will consider the knowledge and experience of the nominee relevant to the terms of reference or work programme of the Committee.”
The Communities and Wellbeing Overview and Scrutiny Committee had considered 5 nominations for 4 vacant co-optee positions at its meeting on 26th July 2023. The Committee had voted to recommend that Council appointed Jean Battle, Stewart Eaves, June Harrison and Joan West as co-optees.
The Resources Overview and Scrutiny Committee had considered 5 nominations for 4 vacant co-optee positions at its meeting on 18th July 2023. The Committee had voted to recommend that Council appointed Richard Downie, Doug Hayes, Miles Parkinson and Stacy Walsh as co-optees.
Councillor Kimberley Whitehead spoke against the appointment of Mr Miles Parkinson as a co-optee, citing comments made by Mr Parkinson in an e-mail in February 2014, concerning his then political party colleagues, which she believed could be construed as islamophobic. She considered that the candidate should not, therefore, be appointed as a co-optee. Councillor Dave Parkins spoke to express disappointment that an alternative candidate, Mrs Jackie Rawstron, who had local community groups and business experience and was a qualified solicitor (non-practicing), had not been recommended by the Committee. He was also concerned that no letter had been sent to the candidate to update her on the Committee’s decision.
Councillor Whitehead moved the following amendment:
“To reject the appointment ... view the full minutes text for item 196. |
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Deputy Mayor's Allowance Report attached. Minutes: Councillor Joyce Plummer left the meeting for the duration of this item and did not debate or vote upon the matter.
The Council considered a report by the Leader of the Council, which set out a recommendation of the Leader’s Policy Development Board in relation to the payment of a Deputy Mayor’s allowance.
Councillor Marlene Haworth provided a brief introduction to the report.
Members were informed that Section 3(5) of the Local Government Act allowed the Council to pay a reasonable allowance to its chairman (the Mayor) for the purpose of enabling him/her to meet the expenses of his/her office.
Members were reminded that prior to the Annual Council Meeting, on 18th May 2023, a review of the Council’s Constitution had been undertaken by officers. This process had included updates to the Civic Protocol, which had also highlighted the issue of the Deputy Mayor’s allowance. Following discussion with the leadership of the new political administration it had been recommended at the Annual Council Meeting that an annual payment of £5,000 be made to the Deputy Mayor in respect of the costs and expenses associated with that office (such payment to be in addition to the payment already made to the Mayor to cover the costs and expenses of his/her office). The allowance, if approved, would represent 60% of the figure for the Mayor’s allowance.
The Council had debated the matter at length, but had been unable to reach a consensus both on whether to grant such an allowance and as to what an appropriate amount would be. It had been resolved that the Independent Remuneration Panel be requested to consider and make a recommendation to the Council about whether to make any payment to the Deputy Mayor and, if so, the amount of any such payment. It had further been agreed that no payments be would be made to the office holder until the Panel’s recommendation had been discussed and determined by the Council.
Independent Remuneration Panel
A virtual meeting of the Independent Remuneration Panel (IRP) had been convened on 1st August 2023, at which the above matter had been discussed. The Panel had considered a briefing note which set out the following information:
The IRP had noted that the Deputy Mayor’s allowance across all Lancashire authorities (where paid) varied from £50 to £8,706 and, as a proportion of the Mayor’s allowance (including the county council and unitary authorities), figures were within the range 1% to 50%, with the median figure being 20%.
Panel Members had expressed some surprise that no allowance was currently being paid to ... view the full minutes text for item 197. |
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Corporate Strategy 2023 to 2028 Article 4 of the Council’s Constitution identifies the Corporate Strategy as part of the authority’s Policy Framework. The recommendations to Council in the attached report were proposed by the Cabinet on 18th October 2023, in accordance with Rule E2(d) of the Budget and Policy Framework Procedure Rules. Additional documents:
Minutes: Members considered a report of the Leader of the Council seeking approval to the Corporate Strategy 2023 – 2028. The Strategy was recommended for approval by the Council at the Cabinet meeting held on 18th October 2023.
The Leader highlighted the vision and main priorities of the strategy, as well as key transformational projects over the next five years.
Councillors were informed that the Corporate Strategy defined the Council’s key strategic objectives over the medium term. The current strategy covered the period 2018 to 2023. As the existing strategy was coming to the end of its natural life, a new strategy had been prepared to replace it. This provided the Council with the opportunity to reflect upon and refresh its aims and objectives for the next five years. The new strategy took into account emerging priorities and major projects, whilst incorporating sustainable growth, climate change, and community objectives.
The strategy formed part of the Council’s Policy Framework as defined in the Constitution and as such needed to be adopted by the Council.
Over the past five years, the existing Corporate Strategy had focused and delivered on a number of strategic objectives for growth, efficiency and quality (‘Driving Growth & Prosperity in Hyndburn’). The majority of these actions had now been completed. The purpose of the new strategy was to focus more on the long-term, transformative priorities that would drive the Council and the Borough forward for the next five years, and less on the day-to-day operations.
The new strategy (An ambitious and sustainable future for Hyndburn) articulated a vision to progress a number of key priorities including: the Accrington Town Centre Levelling Up funded projects, the Huncoat Garden Village proposal, Leisure Transformation Project, UK Shared Prosperity Fund initiatives and the Council’s Climate Pledge to be Net Zero by 2030. These priorities had been pulled together across a number of engagement sessions and stakeholder events, demonstrating the Council’s principles of strengthening relationships and partnership working.
The Corporate Strategy Themes:
The purpose of the new strategy was to articulate the Council’s main priorities for the next five years, identifying the vision, action and outcomes required to measure success to see how well the Council was achieving and delivering its planned objectives.
The three priority themes were:
o Employment & Business Growth o Revitalise Accrington Town Centre o Housing Growth
o To Make the Council Net Zero by 2030 o Green Spaces & the Natural Environment o Domestic Energy Reduction
o Partnership Working o Health & Wellbeing o Heritage, Culture & Arts
The strategy had been broken down into five parts:
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To receive the Minutes of the Cabinet meetings held on 21st June, 27th July and 13th September 2023 (attached).
Rules of Debate
· The Leader of the Council will move the Minutes, the Deputy Leader of the Council will second the Minutes. · Non-executive Members will be invited to make comment or ask questions on the Minutes (5 Minutes). · Cabinet Members will be invited to make comments and respond to any points raised (5 Minutes). · The Leader of the Council will be given up to 15 Minutes to respond and to answer any questions raised. Additional documents:
Minutes: The minutes of the meetings of Cabinet held on 21st June, 27th July and 13th September 2023 were submitted.
In respect of the meeting on13 September 2023, at Minute 143 – New Regulations for the Collection of Bulky Waste Items containing Persistent Organic Pollutants, at Paragraph 4, Councillor Kimberley Whitehead indicated that she had not been kept informed of progress on new measures to tackle fly-tipping and that she had been obliged to submit a request for an update under the freedom of information process. She thanked Councillor Smithson for visiting the Springhill ward, although this had been after some initial delay. She also thanked those involved in the project and Councillor Haworth for funding given to a local community group. She hoped to be in a position to submit a bid for a bench to be located in Fern Gore in memory of John Drinkwater, a former Council employee and dedicated community leader and voluntary worker, who had passed away in September 2023.
Councillor Smithson reported that there had been some delay to the Spring Hill project due to the planning consents required. He also signposted Members to the Community Fund available from the Lancashire Police and Crime Commissioner, which supported access to small and medium sized grants for projects by community organisations, such as CCTV camera schemes.
With regard to the meeting on 27th July, at Minute 99 – Reports of Cabinet Members, under Councillor Smithson’s update, and the meeting on 13th September 2023, at minute 133 – Minutes of Cabinet, Councillor Noordad Aziz wished to place on record his thanks to all involved for the implementation of the weekend burial service, and commented that many councillors had worked over a long period of time to establish this service for the benefit of the community. Councillor Mohammed Younis praised Councillors Steven Smithson and Sajid Mahmood who had been instrumental in finalising the launch of the service.
Resolved - That the Minutes be received and noted.
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Minutes of Committees To receive the Minutes of committees, as set out below:
Rules of Debate
· The Leader of the Council will introduce the Minutes as a whole. · Any Member may raise any issue from the Minutes; the Chair of the relevant Committee may respond (5 Minutes). · The Leader of the Council will close the debate (5 Minutes).
Additional documents:
Minutes: The Minutes of the following meetings were submitted:
In respect of the Minutes of the Planning Committee of 22nd March 2023, Councillor Kimberley Whitehead reported that she had been present at the meeting, but had not been able to take part in the debate due to a procedural matter.
Resolved - That the Minutes be received and noted.
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Motion(s) submitted on Notice Report attached.
Rules of Debate
· Each motion shall be debated for no more than 20 minutes before being put to the vote. · No more than one and a half hours in totality shall be allowed at each meeting for the debate of all motions. Minutes: The following motion was proposed by Councillor Mike Booth under Council Procedure Rule A9:
1) Opposing the Closure of Accrington Rail Station Ticket Office
“That this Council resolves to instruct the Chief Executive to write to the Secretary of State for Transport Mark Harper, Northern Rail Chief Operating Officer Tricia Williams and the Rail Delivery Group Chief Executive Jacqueline Starr to oppose the closure of Accrington Rail Station Ticket Office and preserve this vital facility for the benefit of our community.
Hyndburn Council notes the following:
Accrington Rail Station Ticket Office has served as an essential and valuable resource for the local community, offering convenient ticketing services, information, and assistance to passengers. It is more than just a ticket office.
The closure of the Accrington Ticket Office would result in the loss of vital services and negatively impact the accessibility and convenience of public transportation for residents and visitors alike;
Accrington Ticket Office has been a symbol of community engagement, fostering a sense of safety and security for travellers, particularly during busy periods and emergencies;
The closure of Accrington Ticket Office may lead to a reduction in the quality of customer service and will create potential barriers for passengers with limited access to online ticketing or technological resources;
Accrington Rail Station plays a crucial role in supporting the local economy especially with the ongoing investment in the Town centre, and maintaining the Ticket Office’s operations would contribute to the growth and sustainability of the area”
Councillor Booth expressed delight that the proposal to close Accrington Ticket Office (and others nationally) had recently been halted following an announcementby the Government. It was unfortunate that the Motion was now out of date, due to the cancellation of the September Council meeting. He expressed disappointment that he Council had been unable to add its weight to the campaign to retain ticket offices and it would have been useful to lobby the MP on this matter. The overwhelming response to the consultation was that the traveling public wanted to retain this service. He applauded those who had supported the local campaign to oppose the ticket office closure.
Councillor Haworth acknowledged the comments made and added that the local MP, who served on the Commons Transport Select Committee, had worked hard and had lobbied for months on this issue.
With the consent of the meeting, Councillor Booth then withdrew the Motion.
Next, the following motion was proposed by Councillor Colin McKenzie and seconded by Councillor Scott Brerton under Council Procedure Rule A9:
2) Motion to Review the Plans for a Swimming Pool at Wilson’s
“With a cost of living crisis and spiralling interest rates, modifications to planning (including increased car parking spaces and road modifications) and spending on consultants now in excess of half a million pounds, the projected cost of the Wilson’s pool has rapidly increased. There has been no clarity on the financial risk, with contradictory statements made in Council and in public. Furthermore, we have had a recent change in leadership ... view the full minutes text for item 201. |
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Exclusion of the Public Minutes: Members were reminded that Item 8 on the agenda had been deferred to the end of the meeting to allow the debate to proceed in private, if the Council so wished.
It was MOVED and SECONDED
“That, in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting during the following item, when it was likely, in view of the nature of the proceedings that there would otherwise be disclosure of exempt information within the Paragraph at Schedule 12A of the Act specified at the item.”
On being put to the VOTE the MOTION was LOST and the public were advised that they could remain in the Council Chamber for the next item of business.
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Appointment of Co-optees to Overview and Scrutiny Committees Minutes: The Chief Executive reminded councillors of the need to exercise caution during the debate, so as not to disclose personal or sensitive information about the candidates. He also advised that the debate would be reset, as if the earlier discussion (Minute 196 refers) had not taken place, which would allow all councillors an opportunity to speak and ensure continuity during the new debate.
Councillor Paddy Short repeated his summary of the report.
Councillors Colin McKenzie, Josh Allen and Bernard Dawson spoke against the appointment of Mr Parkinson as a co-optee, as they considered this would be inappropriate because of his very recent position as Leader of the Council, which might affect his ability to act in the role of ‘critical friend’. Councillors Noordad Aziz, Munsif Dad BEM JP and Melissa Fisher spoke against the appointment of Mr Parkinson on the grounds of the concerns expressed previously by Councillor Kimberley Whitehead about allegations of islamophobia.
Councillors Peter Britcliffe, Zak Khan, Loraine Cox, Mohammed Younis and Marlene Haworth spoke in favour of the Overview and Scrutiny Committees’ recommendations.
Councillor Short summed up the recommendations and reminded councillors that the co-optees had a role as expert advisers, but had no voting rights.
Resolved - That Council:
(1) Approves the appointment of Jean Battle MBE, Stewart Eaves, June Harrison and Joan West as co-optees to the Communities and Wellbeing Overview and Scrutiny Committee.
(2) Approves the appointment of Richard Downie, Doug Hayes, Miles Parkinson OBE and Stacy Walsh as co-optees to the Resources Overview and Scrutiny Committee.
(3) Approves that the above appointments be made until the end of the 2024/25 Municipal Year.
(4) Thanks Paul Barton, Ken Moss, Jenny Molineux, Bernadette Parkinson for their prior service in co-optee roles on the Council’s Overview and Scrutiny Committees.
The Mayor thanked all for their attendance.
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