Agenda and minutes
Venue: Council Chamber, Town Hall, Accrington. View directions
Contact: Michael Cunliffe Democratic Services (01254) 380109
Apologies for absence
Apologies for absence were submitted from Councillors Clare Cleary, Marlene Haworth, Stephanie Haworth, Eamonn Higgins, Michael Miller, Jeff Scales and Paddy Short.
Declarations of Interest and Dispensations
It was noted that all Councillors had been granted a dispensation to speak and vote in relation to setting Council Tax or a precept under the Local Government and Finance Act 1992.
- The Mayor on behalf of the Council, passed on his condolences to Councillor Munsif Dad on the recent death of his wife who was Mayoress of Hyndburn in his Mayoral year of 2014-15.
- The Mayoral Charity Ball would take place on Saturday 23rd March and tickets were still available to purchase.
The Leader of the Council
- The Leader congratulated Councillor Judith Addison as she would be receiving an award from the High Sheriff of Lancashire.
- The Leader would respond on behalf of the Council to a consultation about the future of Homewise as a result of funding changes by Lancashire County Council.
- The Leader had wrote a letter to the Minister of State and would forward the letter to the Opposition Group, district Leaders and the County Council in relation to fair funding and dealing with deprivation in East Lancashire.
- The Leader reported that he had competed in his first Park Run event at Wilsons Playing Fields at the weekend and commented on the success of the event.
- The Cabinet Member for Education, Leisure and Arts reported on behalf of the Leader that a letter would be sent to Lancashire County Council concerning the consultation for traffic regulations in Great Harwood and on street car parking.
To confirm as a correct record the minutes of the last Council Meeting held on the 10th January 2019.
The Minutes of the meeting of Council held on 10th January 2019 were submitted for approval as a correct record.
Resolved - That the Minutes be approved as a correct record.
To update Council on progress with preparation of the new Local Plan (the Core Strategy Review and Site Allocations DPD) and to seek approval for a consultation process under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012.
The Leader of the Councilpresented a report to update Council on progress with preparation of the new Local Plan (the Core Strategy Review and Site Allocations DPD) and to seek approval for a consultation process under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012.
Work was continuing on preparation of the new Local Plan for Hyndburn. The emerging new Local Plan comprised of four key policy documents:
· The Core Strategy (first adopted in 2012, now under review);
· The Site Allocations DPD (work underway);
· The Development Management DPD (adopted in 2018); and
· The Accrington Area Action Plan (adopted in 2012)
Resolved - (1) That Council noted and approved the content of the Core Strategy Review Consultation Draft;
- (2) That Council noted and approved the content of the Site Allocations DPD Consultation Draft including the long list of sites for which initial site assessment information will be published;
- (3) That delegated authority be granted to the Chief Planning and Transportation Officer, following consultation with the portfolio holder for Planning, to make any final minor changes as they consider necessary or appropriate; and
- (4) That Council approve publication of the documents for a 6 week public consultation period recommended to commence on Tuesday 26th February 2019.
The report presents the proposed National Non Domestic Rates Retail Discount Scheme for 2019-20 and 2020-21.
The Portfolio Holder for Resources (Councillor Joyce Plummer) presented a report on the proposed National Non Domestic Rates Retail Discount Scheme for 2019-20 and 2020-21.
The National Non Domestic Rates Retail Discount Scheme is a temporary scheme announced by the Government in its Budget on 29th October 2018. This was a Government funded, two-year scheme available nationally and delivered in accordance with the Council’s Discretionary Relief powers under Section 47 of the Local Government Finance Act 1988. The Retail Discount Scheme will be available to eligible ratepayers from 1 April 2019 to 31 March 2021.
Resolved - That Council approved the National Non Domestic Rates Discount Scheme in order for the Council to meets its obligations as laid out in the Government’s Budget on 29th October 2018.
To consider the attached report which was approved by Cabinet on the 6th February 2019.
The Portfolio Holder for Resources presented a report relating to the Medium Term Financial Strategy which set out income and spending projections for the Council for the next three years, 2019/20 to 2021/22. The report had been submitted to Cabinet on the 6th February 2019 and Resources Overview and Scrutiny Committee on the 12th February 2019.
The objectives of the Strategy were:-
· To be the financial expression of the Corporate Plan, providing the resources to deliver the plan.
· To ensure that commitments did not exceed forecasted anticipated resources over the period and for each year.
· To ensure that expenditure was increasingly focused on those areas which the Council had determined as its priority areas.
· To ensure that the level of Council Tax was planned in line with what the Council and the community as a whole regarded as being acceptable, albeit within the context of guidelines from Central Government.
· To review the effectiveness of delivery of additional resources into priority areas, to ensure that the objectives set for those target areas were actually being achieved.
· To ensure that the Council remained in a strong financial position as measured by the size of balances and reserves (consistent with the Chief Financial Officer’s recommendations).
· To improve value for money assessments in all services by delivering increased efficiency savings.
The key elements of the Strategy were:-
· Forecasting Resources
· Budget Monitoring and Forecasting Commitments
· Corporate Strategic Direction and Priorities of the Council
Appendix 1 contained a three year standard model medium term financial strategy
2019/20 to 2021/22.
Appendix 2 contained a three year pessimistic model medium term financial strategy
2019/20 to 2021/22.
Appendix 3 contained a three year optimistic model medium term financial strategy
2019/20 to 2021/22.
Resolved - That the report and the accompanying Medium Term Financial Strategy be approved.
To consider the attached report which was considered by Cabinet on the 6th February 2019 and is referred to Council for approval.
The Portfolio Holder for Resources submitted a report setting out the Council’s policy and objectives with respect to treasury management, explaining how it would achieve its objectives and manage its activities, and seeking agreement to an investment strategy for 2019/20. Treasury Management was defined as:-
“The management of the Council’s investment and cash flows, its banking, money market and capital market transactions;
The effective control of the risks associated with those activities; and,
The pursuit of optimum performance consistent with those risks.”
The Council was required to operate a balanced budget which meant that cash raised during the year met cash expenditure. Part of treasury management was to ensure the cash flow was properly planned with cash available when needed. Surplus monies were invested in line with the Council’s low risk preferences.
The Prudential Code was a professional code that set out the framework for self-regulation of capital spending and financing which allowed councils to invest in capital projects without any limit as long as such investment was affordable, prudent and sustainable. The Code was produced by Cipfa and required the Council to agree and monitor a minimum number of prudential indicators (including limits and statements) which related to affordability, prudence, capital expenditure, external debt and treasury management.
The aspects addressed in the report were:-
· Capital Expenditure and the Capital Financing Requirement
· Estimated Capital Expenditure
· Minimum Revenue Provision
· Affordability Prudential Indicators
· Treasury Management Strategy 2019/20 to 2021/22
· External Debt Overall Limits
· External v Internal Borrowing
· Limits on Activity
· Debt Rescheduling
· Investment Strategy
· Treasury Management Practices (TMP)
· Policy on the use of External Service Providers
· Treasury Management Strategy In-Year and Year-End Reporting
Resolved (1) That the prudential indicators and limits detailed in the report be adopted;
(2) That the treasury management strategy, and associated indicators, as set out in section 8 of the report, be approved;
(3) That the investment strategy, as set out in section 13 of the report, be approved; and,
(4) That the Minimum Revenue Provision (MRP) for year 2019/20, set out in Appendix 1 to the report, be approved;
(5) That the Treasury Management Policy Statement 2019/20, as set out in Appendix 2 to the report, be approved; and,
(6) That the Treasury Management Practices Statement 2019/20, as set out in Appendix 3 to the report, be approved; and,
(7) That the Capital Strategy 2019/20, set out in Appendix 4 to the report, be approved;
To determine the General Revenue Budget, Capital Programme and Council Tax Levels for 2019/20. To enable Council to make the required decisions, the following documents are submitted:-
a) Revenue Budget 2019/20
The proposals put forward by Cabinet on 6THFebruary 2019 are set out in the attached report. The final proposals of the Controlling Group will be submitted at the meeting.
b) Capital Programme 2019/20
The proposals put forward by Cabinet on 6th February 2019 are set out in the attached report. The final proposals of the Controlling Group will be submitted at the meeting.
c) Comments and Recommendations of Overview and Scrutiny
The Resources Overview and Scrutiny Committee met on 12th February 2019 to consider the budget proposals for 2019/20. The Committee’s comments will be reported at the meeting.
Before the start of the debate, the Mayor sought consent to the order and format of the debate, a copy of which had been circulated prior to and at the meeting. The meeting gave its consent to the proposed arrangements.
The Leader of the Council presented the proposed revenue and capital budget and council tax levels for 2019/20. Proposals for the 2019/20 general fund revenue budget and capital programme had been put forward at Cabinet on the 6th February 2019 and had been recommended to Council for approval.
The Leader put forward an updated report circulated at the meeting setting out the Council’s budget requirement for 2019/20, its Precept on the Collection Fund and the formal details surrounding the Precept of other bodies on the Collection Fund and seeked permission to continue to allow former Area Council budgets for Capital and Revenue to be retained by those groups or their successors and for additional payment or payments to be made to Lancashire Pension Authority if surplus funds existed.
The Vice-Chair of the Resources Overview and Scrutiny Committee (Councillor Jenny Molineux) submitted a report of that Committee’s consideration for the budget proposals, to which the Leader responded.
A motion was proposed by Councillor Miles Parkinson and seconded by Councillor Paul Cox\:-
“That the recommendations for the General Fund Revenue Budget, General Fund Capital Programme Budget and Council Tax Levels for 2019/20, now submitted by the Controlling Group of the Council, be approved.”
No proposals were submitted by the opposition (Conservative group).
A debate on the motion then followed, after which it was put to the vote. In accordance with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014 a recorded vote was taken. The votes were recorded as follows:-
For the Motion:
Councillors Judith Addison, Josh Allen, Lisa Allen, Mohammad Ayub, Noordad Aziz,
Jean Battle, Sara Britcliffe, Stephen Button, Andrew Clegg, Loraine Cox, Paul Cox,
Munsif Dad, Tony Dobson, Stewart Eaves, Diane Fielding, Melissa Fisher, Glen Harrison, June Harrison, Terry Hurn, Abdul Khan, Gareth Molineux, Jenny Molineux, Tim O’Kane, Dave Parkins, Bernadette Parkinson, Miles Parkinson, Joyce Plummer and Kath Pratt (28).
Against the Motion:
The motion was therefore carried.
Resolved (1) That the Cabinet’s recommendations on the Revenue and Capital Budgets and Prudential Indicators and Treasury Management Report for 2019/20 to 2021/22 made at the Cabinet meeting on the 6th February 2019 be accepted and adopted;
(2) That Council Tax for Hyndburn Borough Council be increased by £5.00 to £245.52 for the year for a Band D property. That was equivalent to a 10 pence per week increase for a Band D property, but most people in Hyndburn would see an annual increase of £3.33 as they lived in Band A properties. The weekly increase there would be 7 pence;
(3) That the Council commits to continuing to strengthen its Reserves during the year and requires the Chief Executive and the Deputy Chief Executive to take appropriate action to protect the Council’s ... view the full minutes text for item 322.
The Leader of the Council submitted a report to consider approving that Councillor Stephanie Haworth continue to be a member of the Council if she remains unable to attend any relevant meeting of the Council on or before 20th March 2019.
Resolved (1) That Council approved that Councillor Stephanie Haworth would continue to be a member of the Council if, due to illness, she is unable to attend any relevant meeting of the Council on or before 20th March 2019, with such approval to extend until 20th September 2019; and
(2) That Council review this approval on or before 20th September 2019 if Councillor Stephanie Haworth remains unable to attend any relevant meeting of the Council due to ill health.